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Here, you’ll find all the essential forms for accounts payable, payroll and student accounts. Whether you’re setting up direct deposit, submitting a travel expense report or managing vendor payments, our comprehensive list of forms is designed to support your financial and administrative needs. We strive to make these processes straightforward and accessible for faculty, staff and students.

Journal Entries

Accounts Payable

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  Students may also use this form to receive refunds from their Student Account electronically.
• Performance Contract
• Personal Services Contract
• Statement in Lieu of Receipt for Cash Payment
• Travel Advance
• W-8BEN for International Vendors
• ³Ô¹ÏÍø Credit App
• ³Ô¹ÏÍø W-9

Payroll

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  Gift cards and non-cash gifts are considered taxable income. Please review the Gift Card Reporting Form and reporting requirements if you’ve provided these to a ³Ô¹ÏÍø student, staff, faculty member, or non-Whitman community member. For research participants, refer to the and submit the Report of Whitman Research Participant Compensation instead. If you have any questions, please contact Payroll.
• I-9 Acceptable ID List
• Stipend Form (Due to Payroll by the 15th of the month.)
• Student Payroll

Student Accounts

• Substitute W-9S Form, to provide us your SSN or ITIN.
• Student Authorization to Apply Payroll to Student Account to have part/all of your paycheck applied as a payment on your account.